Universitas Kristen Petra Gone Google

One of the first 10 Google Apps for Enterprise partners worldwide and initial contributor to the Google Apps Open Source provisioning tool kit, SADA Systems Asia has developed a proven track record in successful implementations of Google Apps solutions for the higher education market. SADA works closely its clients to create custom, leading edge solutions that strategically meet their business and institutional objectives.

Located in Surabaya, Indonesia, Petra Christian University has distinguished itself for over 50 years. Founded in 1961 with English Faculty dan one year latter Civil Engineering Faculty. Today over 9,000 students in 20 academic programs and two graduate departments attend Petra.

Challenges

When the project with Petra Christian University started, SADA worked closely with the client to develop a set of requirements. At the beginning, the client had not yet configured a Google Apps Education Edition account, so the project requirement was to assist with the configuration of their account and setting up Google Apps on their domain. In the discovery process for the project SADA and the client worked together to determine the following:

• Provisioning student account from linux user list to Google Apps.
• Need of simple system to manage group since it will contain large amount of user.
• Require to build change management plan to make a smooth transition and increase usage of Google Apps.
• On premise mail server was costly, unsecure and unstable, With every power outage the on premise mail servers crashed and needed tremendous maintenance.

Solution

After developing a clear set of requirements, SADA worked with the client to ensure the smooth transition and things that they will need in future is easy to achive.

• Provisioning account from linux system using custom sync. tool developed by SADA.
• SADA Groups Management Tool (GMT) developed to manage large groups and members by doing batch upload.
• SADA configured Google Apps as multi domain as existing mail system and plan of Google Apps deployment in first phase for part of Petra civitas akademic
• To ensure after transition to Google Apps is smooth and widely used by students, change management scenario made based on Google and SADA best practice.

Result

With SADA's assistance and the implementation of best-of-breed utilities for the deployment of Google Apps, Petra was able to smoothly and effectively implement Google Apps for their students and faculty. This implementation of Google Apps will allow Petra Christian University move on to next phase for their other member.

SADA is committed to 100% satisfaction delivery to our Google Apps projects. “A very special thanks to SADA Systems Asia for the help of communication planning, deploying, migration and change management, especially their commitment in meeting our needs from start to finish.” said Pak Justin as the head of IT.

Google Apps is currently used in daily activities in class and greatly facilitate lecturers and students in teaching and learning activities, as well as to general activities on campus.
See more on Petra Mail